WDK Holdings Limited

Privacy Policy & The GDPR Rules 2018 for WDK Motorsport and Chevron

The holding company for WDK Motorsport Limited and the Chevron race car companies owned by WDK Holdings, set out here the new May 2018 Privacy and Data Compliance Policy for the companies, hereinafter referred to as ‘WDK’.

WDK is a company committed to protecting your privacy and meeting the requirements of all relevant data protection legislation.

Please read on to understand:

  • what personal data we collect about you
  • why we collect that personal data
  • who we share your personal data with
  • why we might contact you and how you can change that
  • how long we retain your personal data for
  • how we keep your personal data secure
  • what rights you have in relation to your personal data.

In using the words ‘personal data’ in this policy, we mean any information which could be used to identify you, either directly or indirectly when combined with any other information WDK may hold about you.

This privacy policy covers our use of your personal data which we collect about you for various reasons – because you have bought race cars, spare parts, or other goods and service from us; or because you asked us to fill out a race entry form on your behalf, or hired equipment from us, or participated in an on-site event or attended an events, or through other interactions as a supplier to or customer of our business.

If you would like to contact WDK for further information about this privacy policy or for details about how we use your personal information, please contact: ian@wdkmotorsport.com

Personal data collected by WDK

We hold the following personal information:

  • Personal data that you provide to us. We store personal data you provide directly to us through for example, event tickets, purchases, public events managed by us, or via race entry forms, enquiries about our racing and event activities and by attendance at our events.
  • Personal data we collect about you. We store personal data that we collect about you when you use our services and physical and online facilities. These include things such as race entries, your business history with us and financial transaction information.

Reasons for collecting that personal data

We collect and store personal data to provide you with information on racing or on related services, such as attendance at our events, or based on performance of a contract or to take steps to enter into a contract.

We also have legitimate interests for processing your data which include:

  • collecting and storing information about your preferences, likes and dislikes to provide a high level of customer service
  • processing information to provide you with information about our restoration, race preparation, sale and purchase and events
  • processing information such as your preferences to send you tailored event details.

When WDK is relying on its legitimate interests for using your data, we will conduct an assessment to ensure that this is proportionate and fair. We may process special categories of personal data as required, such as individual characteristics and car set up preferences, so we can make special adjustments for the use of facilities at race meetings or other events, where you have chosen to make this information known to us.

Who WDK may share your personal data with

WDK may share your personal data with the following types of organisations when required:

  • printing firms within the UK, to prepare and send relevant documentation to you
  • mailing houses within the UK, to post out information to you
  • the providers of the IT systems used by WDK
  • companies and organisations with whom WDK may jointly organise events

WDK will only provide your personal information (such as name, address and contact information) to other organisations to facilitate specific matters such as race entry process and race meeting attendance.

We do not and will not share or sell your data with any third-party organisations or partners for promotional activities.

Receiving communications from WDK and how to update your preferences

Customers receive emails from WDK about race meetings, events and activities that we think may be of interest to them.

We may also send email communications to those whose personal details we have received through interest in or attendance at our premises or at one of our events.

We will only contact them with their consent and anyone may opt out of future communications at any time by contacting: ian@wdkmotorsport.com

Retention of personal data

WDK retains personal data for no longer a period than required in line with our retention schedule which is based on:

  • operational requirements
  • legislative requirements

Security of your personal data

WDK takes the confidentiality, integrity and availability of your personal data seriously and has implemented technical and organisational measures to ensure that your information is kept secure. Personal data and your rights under UK Data Protection legislation affords you the right to:

  • correct any data we hold about you that is not correct (Rectification)
  • request we delete data in some circumstances (Erasure)
  • block or suppress the further processing of your personal data in certain circumstances (Restriction)
  • request access to personal data that WDK holds about you (Subject Access)
  • in some circumstances, receive the personal data which you have provided to us, in a structured, commonly used and machine-readable format and have this transmitted to another data controller (Data Portability)
  • withdraw consent where this is the legal basis for WDK processing your information
  • object to processing where WDK is relying on its legitimate interests as the legal ground for processing.

Please contact ian@wdkmotorsport.com or write to us at Unit 2 Houghton Down Farm, Salisbury Road, Stockbridge, Hampshire SO20 6JR, if you wish to exercise your rights in relation to personal data. If you have concerns about the way we have handled your personal data, please contact us in the first instance.

Next steps if not satisfied

If you remain unsatisfied you can contact the Information Commissioner’s Office (ICO) on 0303 123 1113, or by emailing casework@ico.org.uk; or by post at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Last updated: 24 May 2018